To complete your letter writing task within allocated 20 minutes, it is important to know some common phrases and set expressions. Being able to use these will allow you to express your ideas quickly and effectively, without thinking about each and every word. While you’re learning their meaning, also make sure you can spell them perfectly.
Asking for Help
I’d be grateful if you could…
I would be grateful if you could…
I would appreciate it if you could…
Could you please…
I was wondering of you could help me.(informal)
I would like to know…
Apologizing
I’m sorry about…
I am sorry that…
I’m very sorry about…
I’m very sorry for…
Please forgive me for…
I’d like to apologize for…
Please accept my apologies.
Please accept my sincere apologies. (very formal)
Asking for Information
I am writing to enquire about…
I am writing to find out about…
What I am looking for is…
I would like to know about/if…
Closing
I look forward to seeing you.
I look forward to hearing from you.
I look forward to meeting you.
Complaining / expressing dissatisfaction
I’m writing to express my dissatisfaction with…
I’m writing to express my annoyance with…
I am not happy about…
…was very disappointing.
Conveying regards
Please give my best regards to your family.
Please pass on my best wishes to your wife and children.
Please give my regards to your parents.
Expressing satisfaction
I was delighted to hear that…
I was very happy to learn that…
I was thrilled to find out that…
I was glad to hear that…
…was very enjoyable.
Expressing concern / sympathy
I was sorry to hear about… (your accident/ illness)
I am writing to express my concern about…
Giving bad news
I regret to inform you that…(semi-formal)
I am sorry to tell you that…(informal)
I regret to advise you that…(formal)
I am afraid I have some bad news.(informal)
Giving good news
I am pleased to inform you that…(semi-formal)
I am delighted to tell you that…(informal)
I am happy to advise you that…(formal)
I thought you might like to know that…
Giving reasons
This is because…
This is because of…
This is due to… (formal)
This is as a result of…(formal)
This is owing to…(formal)
Making suggestions
Would it be a good idea to…
Perhaps it would be a good idea to…
Thanking
Thanks.
Thank you.
Thank you very much.
Thank you kindly.
I can’t thank you enough.
No words can express my gratitude.
I am extremely grateful for…
I very much appreciate your..
